Booking Rules Tab
Use the Booking Rules tab to control booking limits, cancellation rules, booking dates, and other restrictions for an Everyday User process template.
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In the Everyday User Process Template dialog, select the Booking Rules tab.
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Under Booking Requirements, configure the booking limits:
Field Description Max. No. Bookings Allowed Per Reservation
Enter the maximum number of bookings that a new reservation can contain.
Max. No. Minutes Allowed
Enter the maximum duration, in minutes, for a new reservation. EMS does not enforce this limit when a user edits a booking.
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Configure when Everyday Users can cancel bookings. Choose one of these methods:
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Cancellation cutoff time: Select Use Cancellation Cutoff Time, and then specify a time in Cutoff Time and a number of days in Number of Days.
For example, if you specify 3:00 PM and 1 day, users must cancel before 3:00 PM on the day before the event.
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Cancellation cutoff hours: Clear Use Cancellation Cutoff Time, and then enter the number of hours in Cancellation Cutoff Hours.
For example, enter 24 to prevent users from canceling a booking less than 24 hours before its start time.
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Optional: Configure one or both of these options:
Option Description Cancel Booking in Progress
Allows Everyday Users to cancel a booking after it starts.
When you select this option, Cancel Booking in Progress Status becomes available. Select the status that EMS applies to a booking that a user cancels after its start time.
End Booking in Progress
Allows Everyday Users to end a booking before its scheduled end time and make the room available to other users.
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Under Booking Days, configure how far in advance Everyday Users can create bookings and how much lead time they need.
Option Description Range of Days
In Only Allow New Bookings within Range of This Many Days, enter the number of days into the future that users can create bookings.
To define the required lead time, specify a cutoff time or number of cutoff hours.
Specific Date
In Only Allow New Bookings Prior to This Date, select the last date on which users can create bookings.
In Only Allow New Bookings After This Date, select the date after which users can create bookings.
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Optional: Configure additional booking limits for reservations created in EMS Web App:
Field Description Max. No. Bookings Per Day
Enter the maximum number of bookings allowed per day. Enter 0 to allow an unlimited number of bookings.
Max. No. Bookings per Date Range
Enter the maximum number of bookings allowed within the configured date range. Enter 0 to allow an unlimited number of bookings.
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Continue to configure the other process template tabs as needed.
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Select OK to save the process template.